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I'm an ex-recruiter for some of the top companies in the world. I've screened tens of thousands of resumes, and today I published my preferred resume format, free to download as a Word doc, along with some general resume advice.

Main Post:

December 2022 edit: OP here (Colin at Sheets & Giggles). By popular demand, I made a Google Doc for people without MS Word, and I immortalized this post and free template for posterity off Reddit at SheetsResume.com. As layoffs mount (yet again), I also wanted to highlight Part 2 of this post (my 10 best job hunting FAQs / advice).

I can't believe it's been almost 5 years since I wrote this! My free resume template (Word doc download link) has been downloaded millions of times, and thousands of people have messaged me to let me know it helped them find jobs and change career trajectories, which I'm just so so happy about. When I wrote this in Feb 2018, S&G was still months away from shipping its first box of eucalyptus sheets, and now we've shipped hundreds of thousands of orders... and even have our own mattress! Crazy what can happen in a few years. If you have questions, I still try to answer PMs and new comments as often as I can, and feel free to connect on LinkedIn (mention Reddit!). Happy holidays, and see you again in 2 years when I inevitably make another edit! Much love to you all.

April 5, 2020 edit: I've been getting more PMs and messages about this post lately (like this awesome one last night sent to Sheets & Giggles' IG), possibly from the historic layoffs in the US due to COVID–19. Whether or not that's the case for you, I sincerely hope this resume format helps you find a better job than you had going into this mess. In addition to having S&G help how we can, I'm going to do my best to answer Reddit PMs and emails that come in re: job hunting during April as people face this crisis. (Please at least edit your resume into my format below before asking me for a critique, as my first advice to anyone who hasn't will be to guide you to my format.) All my best to you and yours, and I hope you're all staying safe out there.

11/17/2018 last edit (psyche): I'm working 16+ hour days as CEO of Sheets & Giggles nowadays, so I unfortunately don't have time to reply to PMs (get about 10 a day still). So sorry! If you have more questions, please see this follow-up thread with FAQs I did a couple months ago. Good luck everyone! - Colin at S&G

Original Post:

There was a recent post on Reddit where someone was lamenting that they had sent out dozens of applications, but hadn't heard back from anyone. I commented and told them they probably had a bad resume format and to PM me with it so I could review it for them, and about 50 other redditors ended up sending me their resumes to review. I don't have time to do all of them, so I decided to write this post and share a downloadable editable Word doc resume format in the hope that it fulfills my personal obligations (note: delete the footer before sending out!). Here's a preview of the resume.

I'll keep it short and sweet, and hopefully many of you find this useful.

Source: This quick excerpt is from a longer blog on my website. My company (Sheets & Giggles) makes sustainable eucalyptus bedding, so this is a little out there.

General resume advice:

  • Use a professional-looking gmail, outlook, or personal domain email address. Delete your hotmail with extreme prejudice.
  • Don't put an objective section or summary. It'll be skipped, and it's space that can be used better.
  • Unless you have 20+ years' experience, make it 1 page. You can do it.
  • Don't put your full address. "City, State" is enough.
  • Name your resume "​FirstName LastName Resume" and that's it. Never submit it with "(Project Management)" or "Final" or "2018" or literally anything else in the file name.
  • If emailing your resume, always submit it as a PDF, never as a Word doc. You never know how wonky a Word doc will look on someone else's machine. If uploading to an online application that uses resume parsing software, you can upload the Word doc as well or if it's required to do so.
  • Try to read it in 10 seconds or less and see what you take away from it. That's about the initial screen time before someone makes an initial up/down decision, so you'll want to examine it from that perspective.
  • Interests are important because it gives the interviewer something to connect with you on, and it makes you more than just a faceless resume. If you put Seinfeld, I promise someone will ask you what your favorite episode of Seinfeld is (mine's the Soup Nazi).

That's the most important stuff. Here's that resume template download link again. If you have more questions about job hunting, resumes, or career advice in general, just PM me and I'll try to get back to you before long.

Edit: damn, thanks for the gold! Super glad this advice is helping so many people; the comments have totally made my day.

Edit 2: out and about so trying to respond to everyone on mobile, but it's slow going. I'll get back to all questions in comments asap.

Edit 3: my inbox is ruined, but having a blast helping everyone with their specific questions. Keep firing away.

Sunday edit: coming on 24 hours and the questions are still rolling in! I'm slammed today running a photoshoot for my company (the company on the resume template, Sheets & Giggles), so I'll jump back in when I can later. Lots of PMs to sort through too!

Edit 5: See how clean those sheets are? Accidentally shot a Tide ad.

Monday night edit: still answering PMs and comments :)! Hit me up anytime with your job hunting questions.

Wednesday edit: over the last few days, I've responded to probably 500+ combined questions in the comments and PMs. PMs still rolling in. I think I'm going to make a "resume and job hunting FAQ" post based on these questions!

02/27/2018 edit: PMs and comments still coming in, and I'm not even kidding when I say that I've had at least 10 people message me telling me they've gotten a slew of interviews since they switched their format, and two people have now told me they found jobs after switching to this format in the week and a half since I posted this. Unbelievable, makes me so happy.

03/28/18 edit: Still owe a couple dozen more PM responses, bear with me. Also just got a few more messages from people describing how they found a job after switching to this template! Makes my day every time I get that message.

04/30/2018 edit: I'll be posting something soon that answers all the resume and job hunting FAQs I've gotten from about 1,000 PMs! Have tried to help everyone, but my apologies if I haven't had time to get back to your particular message / question. Will link it here in one last edit when it's live on this sub!

05.07.2018 edit: Part Deux is live! Click here for resume FAQs and job hunting advice.

05/19/2018 edit: About 10 20 dozens hundreds thousands of people have now messaged me saying they've gotten a job thanks to this post after previously spending months looking to no avail. Can't describe how happy that makes me.

07/03/2018 edit: I'm sorry if I don't respond to your PM; it's just too much volume to handle. I've tried to help as many people as I can with these two posts, and I'll respond to PMs randomly but as often as I can!

Top Comment:

This is the first time I’ve seen a professional recommend putting personal interests on a resume. Seeing as how I’m going on a couple years with no offers, I suppose I have nothing to lose by trying it out.

November 7, 2023 | Forum: r/jobs

How to Create an Outstanding Resume in 2023

Main Post:

Overview:

  • This is a comprehensive guide for how to create an outstanding resume so you set yourself up with the most success. Disclaimer: I am NOT a recruiter. The tips and resources I've linked have been a culmination of the words of wisdom and resources I've spent years learning about that I hope will benefit you.

Video explaining details: https://youtu.be/o3BImD21kv4?si=gKAiJK7OqtJy2ra3

Resources:

Overview:

  • 5 Guiding Principles:
    • Keep formatting consistent (use same font & style)
    • Keep resume to 1 page max (unless you have 5-10+ yrs work experience)
    • Don’t include pictures (wastes space)
    • Keep your accomplishments/professional history concise (keep it simple)
    • Make your resume as specific to the qualifications in the job you are applying for (customize your resume to the job)
  • Work Experience
    • Keep it 4 dot points max per work experience/position if you have multiple
    • Your sentences should be action-oriented
      • Action (what you did) -> Result (what/who was impact, quantifiable if possible)
      • ex: Created first integration playbook resulting in successful API integrations with major client, leading to 5M increase in yearly revenue
    • If you have less than 5 years of work history, keep it to one page
    • If you have 5+ years of work history, you may use multiple pages, but be cautious about over including information
      • Oftentimes recruiters/managers spend at most 30 seconds reviewing through your whole resume
      • If you find yourself in a position without as much work history, include additional dot points describing the impacts you’ve had
      • If you have extensive work history, pick and choose the roles that are most applicable to the job you are applying for
  • Education
    • Include this if you’ve had less than 5 years of work experience
    • Highlight any major accolades, scholarships, achievements
    • If you have over 5 years of work experience consider whether it makes sense to include your education
      • Is the school worth highlighting? Does it support the skill set/qualifications listed on the job description? If not, you could use that space to fit in something more relevant.
  • Projects/Community Involvement
    • Good opportunity to highlight any projects or volunteering that you’ve done
    • If your work experience is solid, this is a good supplement to add to show you’re multifaceted and have other interests
  • Skills/Additional Information
    • Highlight any certifications, awards, and unique skills

Remember, simple is better! Keep your formatting simple and let your experience be the shining factor. Hope you find these tips helpful in making your resume STAND OUT!

If you’ve found this guide helpful and would like to stay connected, consider subscribing and following my YouTube channel:

Cheers,

Max

Top Comment:

Max, thank you so much you helped me a lot

May 14, 2023 | Forum: r/jobs

Here's How To Write A Killer Resume That's Gotten Me Dozens of Job Interviews and Job Offers

Main Post:

I've been reading a lot of resumes recently on Reddit and I myself struggled with writing resumes a few years ago (job interviews as well), but I wanted to write down a lot of what I've learned to put you way ahead of the game.

One thing to keep in mind is that everyone will of course have different advice on this topic and you might find ideas that clash. In that scenario, you just need to weigh up both pieces of advice and see what you think is right for your case scenario.

File Format

The first thing I wanted to discuss is the debate between submitting a resume as a PDF file vs a docx file. I've personally used a docx file for the most part and have gotten plenty of job offers. I've also used PDF files and gotten job offers, a lot of other people have either had one or the other experience.

The one thing with docx files is that your hiring manager might not have Microsoft Word on their computer so if they can't open it, it's going to put you at an obvious disadvantage. Whereas with PDF, it can open on both Chrome or Adobe. They probably have both.

The Right Resume Template

This is one that so many people get wrong. They think that they need to have a really good looking resume template.

This is COMPLETELY WRONG. When you have colour boxes, icons, profile pictures, multiple horizontal sections, and you upload your resume to a job post, it goes through the ATS system (which is basically a filter that scans your resume before the employer sees it), and when you have all that extra stuff on there, it's unable to read your resume, which means your employer doesn't see it, which obviously means you won't get a job interview.

I didn't want to go too in-depth on ATS here as it's been talked about a lot but it's one of the most important things that you need to know to land a job interview. Probably the most important. Make sure you do some research on this before you build your resume.

A simple black and white resume that has 1 column, going vertically is all you need. Here is an example below of a good vs bad resume that I got from Google.

https://resumeworded.com/bad-resume-examples-key-advice

A Professional Summary

Some people say you don't need one, but I completely disagree. This is your chance to give a sales pitch and tell them in a summary why you're the most qualified person for the role. This is also your chance to capture their attention and get them to read the rest of your resume.

You don't want anything generic on here. Here is an example from my marketing resume that has gotten me a lot of job interviews and job offers. I'll explain why it's effective:

"I’m a paid ads specialist with 5 years of experience, having worked with 75+ service-based and eCommerce-based businesses including extensive experience in the fashion and retail niche.

I have a proven track record of delivering profitable results for my clients, having generated well in excess of $50,000,000 in revenue and having worked over 30 different industries.

Additionally, I’ve managed well over $1,500,000+ in ad spend per month across all my clients, with my highest client spending $850,000 per month."

The reason the above is effective is because:

  • The job title is for a "paid ads specialist"
  • They require at least 3+ years of experience and I have more than that
  • They wanted someone who specialises in working with eCommerce businesses which I did and I included the "fashion and retail" niche because they wanted someone who is experienced with those industries
  • I wrote how much revenue I generated to make myself standout
  • I included 30 different industries to show my diverse experience
  • The job description wanted someone who can manage budgets of $30k per month, I've done well above that

Remember the golden rule. Make sure your professional summary revolves what they are looking for.

The Bullet Points On Your Resume

This is the other section that people get wrong on the resume. They write down tasks that they did at work instead of talking about outcomes they achieved or including some kind of numbers.

For example, people might write "Provided professional customer service" instead of "Provided world-class customer service to 150+ customers, weekly", this looks much better

Your bullet points should look something like (if possible)

Generated $X in revenue with X amount of time with via X channel / strategy

Managed budgets over $X amount

Reduced wait time from X minutes to X minutes by streamlining processes

Delivered customers' orders in under X minutes on average

Reduced manual data input by X+ hours per day by implementing X

Remember this rule.

Every bullet point that is part of the job requirements on the job ad, make a bullet point on your resume that addresses the job requirement bullet point and make sure your bullet point talks about a relevant outcome that you achieved or attach some kind of number to it.

For example, if the job requirement is "someone who can lead a team of at least 5 people", you would write something like, "managed a team of 25+ team members, having delivered 100+ successful projects...".

That's just an example above. Replace the numbers with what's accurate to your last role. This makes you stand out a lot more as opposed to putting generic tasks that you performed at your role. The bullet point above lists numbers and addresses what they are looking for.

You could even put something like "Managed a team of 25+ team members & improved workplace efficiency by 35%"

Put Your Job Title Under Your Name

On your resume where your name is, it's a good idea to put a job title that is ideally the exact same as the one on the job description or whatever is very close to it. This makes you look immediately qualified for the role.

For example, if the job description says "Customer Service Officer", you put that exact title under your name if you worked in customer service, and if it's applicable to your work experience.

Put Education On The Bottom Of Your Resume

This has also been talked about quite a bit. People say to put your education first if you're a recent graduate which is fine but for most cases when you have a lot of relevant experience, you always want to put the experience section first. Here is how your resume should look like top to bottom:

Top:

  • Personal details
  • Professional summary
  • Experience
  • Projects (if you have any projects you worked on that are relevant to the role)
  • Testimonials & case studies (this is not talked about much but it can really make you stand out if you provide a link to Canva for example which shows your achievements, I used this for marketing a lot)
  • Education

Bottom:

Don't Include Unnecessary Things

People have the habit of stuffing their resume with things that don't matter. The thing is that your hiring manager wants to find the best fit for the role. Nothing more, nothing less.

This means many different things such as skills, personality, culture fit, mindset, etc. But there are things below which you don't need to include and here is why:

Skills (you don't need a section on this because you should convey all of this on your bullet points and your professional summary. When you say something like your skills are: Programming, Excel, Word, Facebook ads, TikTok ads. This doesn't mean anything and it doesn't hold any weight.

Interests / hobbies (absolutely not needed. Your employer doesn't care that you like to go fishing on the weekend. You can talk about this stuff when you get the job. I've had employers ask me in job interviews what my hobbies are, you might have it happen to you as well. That's a better time to talk about it. Save your hobbies for the interview if they bring it up or once you get the job.

A quick note. In the job interview when they ask you the question "tell me a little bit about yourself", do NOT start talking about your hobbies.

That question is your only chance to sell yourself and talk about why you're the best fit for the role. this will set the tone for the rest of the interview.

The answer to this question is where you set an impression. Get this wrong, and the whole interview will go down the toilet)

Languages (sometimes people write down that they can speak multiple languages. This is useful if the role requires it or will be useful for the role, but if it isn't, leave it off as it's taking up space on your resume and gives you no advantage)

References on Request

Never put this on your resume. If they need references, they will request it. This is just taking up valuable real estate and gives you no advantage whatsoever.

Other small tips:

  • When naming your resume file, name it as "Firstname-Lastname-Resume"
  • Ignore advice that says "don't make your resume longer than 1 page" this is false. You can't fit everything on 1 page if you have 1-2 jobs on there, especially when you need to add in a few bullet points when you're tailoring your resume. Not to mention, your professional summary.
  • Don't spam the same resume to every job. I keep seeing posts how people applied for 200+ jobs with no interviews. They probably used the exact same resume for every job posting. This doesn't work, you HAVE TO tailor it if you want results.
  • Don't be lazy and use ChatGPT. AI is super overrated and it produces garbage results. All you will end up is with a generic resume that looks the same like every other resume. AI can't tailor your resume effectively, we are a long way away from that.
  • Remove irrelevant jobs where possible. You might be worried about the employer asking you about a "Gap" on your resume. Just simply explain "I had other jobs that I worked in-between but they weren't relevant to the role so I wanted to make sure that I only included the most relevant experience". This response will work fine.

Now if you have no relevant experience then leave it as something is better than nothing.

I've supplied part of my ATS-optimised resume template that I've used for a while which you can download as well: ~https://docs.google.com/document/d/15GBnyLoB8j9Ze_U5j9slBS28A4GR9WEztYczH7kyRdw/copy~

This here is a supplementation document which gives insights on why my sample resume is effective and it gives you ideas so you can build your next resume:

~https://docs.google.com/document/d/12t1NTwJI4y1O2PctBH5hqVuGgOFyk3rp_cmWFoVBmvs/copy~

Top Comment:

A lot of good advice, but I would point out that some industries are different. For a graphic design job, you have to balance the ease-of-readability for ATS with also showcasing your design skills. If it makes it past the machine but looks that plain, you’re probably not going to get a response. And you absolutely need to list the software you know.

I’d say the one challenge I have is putting any numbers in... I’ve done a lot of what I’d call “background” work and collaborative projects for advertising. I have no clue how much money those ads made the clients, nor how much of that I could claim as my own credit. Nothing I worked on was solely mine, which also makes filling a portfolio a challenge.

August 16, 2024 | Forum: r/jobs

Resume Review - January 2024 - Megathread

Main Post:

As this sub has grown, we have seen more and more resume review threads. Before, as a much smaller sub this wasn't a big deal, but as we are growing it's time we triage them into a megathread.

All resume's outside of the review thread will be removed.

Properly anonymize your resume or risk being doxxed

Additionally, please REVIEW RESUME POST STANDARDS BEFORE SUBMITTING.

Common Resume Mistakes - READ FIRST AND FIX:

  • Remove career objective paragraphs, goals and descriptions
  • DO NOT put a photo of yourself
  • Experience less than 5 years, keep your experience to 1 page
  • Read through CTCI Resume to understand what makes the resume good, not necessarily the template
  • Keep bullet point descriptions to around 3-5. 3 if you have a lot of things to list, 5 if you are a new grad or have very little relevant experience
  • Make sure every point starts with an ACTION WORD (resource below) and pick STRONG action words. Do not pick weak ones - ones such as "Worked", "Made", "Fixed". These can all be said stronger, "Designed", "Developed", "Implemented", "Integrated", "Improved"
  • Ensure your tenses are correct. Current job - use present tense and past jobs use past tense
  • Learn to separate what is a skill, and what is not. Using an IDE is not a skill, but knowing Java/C# is. Knowing how to use a framework like React is valuable, but knowing how to use npm is not. VSCODE IS NOT A SKILL. Neither are Jira and Confluence. If any non-CS person can open it up and use it, it's not a skill.
  • Overloading skills - Listing every single skill, tool, IDE you've ever opened is not going to appeal to recruiters and will look like BS. Also remember that anything you list is FAIR GAME TO TEST and if you cannot answer that deeply about it, remove it.

Tools and Resources

Top Comment:

(Repost from December 2023 thread) Happy New Year everyone!

Hello,I've been applying for over a year now. My resume has changed a lot since I started and this is the most recent one I've used for the last month. %80 of my applications are ghosted, the others are just rejections. 0 interviews so far. In total, I'm pretty confident that I hit the 500 applications mark. Clearly, I'm doing something wrong and would love to learn what it is so a review would be greatly appreciated.

Resume on Imgur

Additional info for context
I'm an international on a work visa, have no PR, and don't have an English name if that matters. Also, my Canadian college program is 2 years long, I didn't take any breaks, and completed it early.

The job titles I'm applying for are, from most to least, junior to mid-level roles for all:
Software Engineer/Developer
Full Stack Engineer
Data Engineer
Data Scientist

Thank you!

January 1, 2024 | Forum: r/cscareerquestionsCAD

Resume Help

Main Post:

Hello all,

If anyone feels so kind, could you please offer some constructive criticism on my resume? I am trying to make it well-suited to applying for a technical writer role.

Thank you!

Edit: My apologies but I could not get the images in the correct order. Sorry.

Top Comment:

Take off your lidl job. It makes you seem less qualified and takes away from your more relevant experience.

February 8, 2024 | Forum: r/technicalwriting

Resume Advice? And suggestions about what should be included beyond.

Main Post:

Got laid off in the middle of January and my former employer provided two months free career counseling and resume service with Right Management.

In the past, I’ve had success with the basic Rezi format, but the resume person assigned to me has suggested a few changes that I’m not entirely certain about.

I’ve been in the industry for going on 11 years now, and have held 6 positions in addition to my freelance gig, one of which I’ve left off of my resume because it was only an 8 month stint.

Resume above, but will include a link in the comments.

Here are the recommendations:

  • Functional Title & Branding Statement - should take up 2 lines maximum but communicates who I am and what I want to accomplish.
  • Soft Skills Summary (likely would take up 2-3 lines)
  • Add testimonials from clients and/or quotes from LinkedIn referrals
  • Role summaries (before bullet points)

These would put my resume/CV over the two page mark. I’ve always been told that a 2 page resume is a kiss of death unless you’re in academia or have an extensive enough background, and I want my information to be easily parsed. I’m contemplating dropping my first job out of college off of the whole document so I can afford more room, but in the meantime I’ve just pared down the amount of bullet points.

But again; never had issues before with the current format. Any and all advice would be appreciated. Will these recommendations work for a creative or are they giving blanket suggestions? TIA!

Top Comment:

You don’t need “https://“ or “www” on a web URL. They’ll figure it out. Might be more elegant to use the names of the months, rather than the numbers. I.E. “September 2019-June 2020,” for example.

February 25, 2024 | Forum: r/graphic_design

Has anyone used a resume writing service?

Main Post:

I’m just curious if it’s worth it. If it opened up more opportunities in the way of interviews?

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February 21, 2023 | Forum: r/jobs